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Council
Minutes (not yet approved by council)
Eastern Valley Baptist Association
September 11, 2004
The Council of the Eastern Valley United
Baptist Association met in the board room at Acadia Divinity College on
Saturday, September 11, 2004.
Present:
Jeff Hosick (Moderator), John Beers (Vice-Moderator), Wayne Merrill
(Clerk), Emily Samson (Treasurer), Jeff White (Chaplaincy), Bill
Davenport (Evangelism), Hedley Hopkins (Social Action), Jennifer Levy (Kingswood
Camp), Erma Elliot (WMS), and Ron Baxter (Regional Minister)
A prayer was given by Moderator Jeff Hosick.
Minutes of the last Council meeting were
distributed.
Motion:
(J. Beers/J. White) that the minutes be accepted with corrections noted.
Motion Carried
Business From the Minutes:
Liability Insurance
- No further progress
has been made. It was suggested that we should get a legal opinion as to what we
need. This needs to be investigated further.
Association Website
- B. Davenport gave
an update on our site. It was suggested we might change servers and save
some money.
Motion:
(J. Beers/J. White) that we continue with the website for EVBA until the
Fall session in 2005.
Motion Carried
Motion:
(H. Hopkins/E. Samson)
that we continue to employ Bill Davenport as our webmaster at a cost of
$25/month.
Motion Carried
Reports:
Moderator
- Jeff Hosick gave a verbal report noting that it had been a quiet summer.
Motion:
(J. White/H. Hopkins) that
we accept the Moderator’s report.
Motion Carrie
Treasurer
- Emily Samson gave the
treasurer’s report and went over the financial statements. She noted that
the Auditor’s report was now completed.
Motion:
(E. Samson/J. Beers) that
we accept the treasurer’s report.
Motion Carried
Motion:
(J. Beers/H. Hopkins) that we
reimburse Hugh McNally $200 for CBM expenses re - Wilson request. Money to
come from the Mission Committee budget.
Motion Carried
Stewardship Committee -
No report
Chaplaincy Committee
- Jeff White gave a
verbal report. Their main concern at this time is looking at Liz Johnson’s
position. There is a wish to increase her work at Grandview Manor in
Berwick and release her from Dykeland Lodge in Windsor. We will need
another person for Windsor and may try to increase the hours here. The
committee is considering if this is possible and is looking for some direction.
Motion:
(H. Hopkins/E. Elliot) that the Chaplaincy Committee make plans regarding
Grandview Manor and Dykeland Lodge and then go to the Stewardship Committee and
then present their plans to the Council executive for recommendation to the
November Association.
Motion Carried
Motion:
(J. White/E. Samson) that we
accept the Chaplaincy Committee report
Motion Carried
Social Action Committee
- The Social Action report was distributed and read by Hedley
Hopkins. He noted that the committee will be encouraging our pastors and
churches to exercise their vote on the Sunday Shopping issue on October 16.
A workshop on Racial Justice will be held on November 13 at New Minas Baptist
Church.
Motion:
(H. Hopkins/J. Beers) that we
accept the Social Action Committee report.
Motion Carried
Gladys Manning
- Jeff Hosick reported that
there will be a grand opening of the new complex on Sept 23 at 1:10 pm.
Evangelism Committee
- Bill Davenport
distributed the Evangelism report and noted the upcoming Franklin Graham
Festival the weekend of October 15.
Motion:
(B. Davenport/E. Samson)
that we accept the Evangelism Committee Report.
Motion Carried
Missions
- A Missions Committee report was circulated. It was noted that there will be a
Fall Workshop at Kentville Baptist Church on Sept 25 beginning at 9:00 am
Motion:
(J. Beers/B. Davenport)
that we accept the Mission Committee report.
Motion Carried
Leadership Development Committee
- No report
Kingswood Camp
- Jennifer Levy distributed
a report and commented on it. It was a good year at Kingswood! Work has
been done on policies and procedures to get the camp up to code. A letter
was read from the Camp Committee concerning hiring a director for the winter
months.
Motion:
(H. Hopkins/B. Davenport)
that the Camp Committee present their request for the Director position to the
Stewardship Committee, with the Association Council’s blessing, and then present
it to the Council executive for recommendation before Association in November.
Motion Carried
Motion:
(E. Samson/J. Beers) that
we accept the Kingswood Camp report.
Motion Carried
WMS
- Erma Elliot presented a verbal report. She noted that Association WMS will
hold their meeting on October 30 at 12:00 noon at South Rawdon. Speaker
will be Cheryl Ann Beals from CBM.
Motion:
(E. Elliot/B. Davenport) that we
accept the WMS report.
Motion Carried
Regional Minister
- Ron Baxter
distributed a written report and commented on it. Noted that the induction
service for Rev. Mark Shaw will be held at Gaspereau on Sept 26 at 7:00 pm
and an ordination service for Rick Small will be hald at North Alton on Sunday,
October 3 at 3:00 pm.
Motion:
(J. Beers/E. Samson) that
we accept the Regional Minister’s report.
Motion Carried
Nominating Committee
- No report
A Youth Association
update was circulated
for information. It was suggested that we give the Youth Association some
time to report at the November Association. They also wondered if they
might become a formal part of EVBA. This would require a notice of
motion.
Motion:
(B. Davenport/H. Hopkins) that
we invite a representative from the Youth Association to join us at council next
spring.
Motion Carried
Council agreed to invite the Youth Association
to make a report at the November Association meeting.
Correspondence:
None
New Business:
John Beers reported that Joy Shaw requested
that we give the Baptist Foundation up to 15 minutes at the Association meeting.
It was agreed that this be done if John felt there would be time to do it in the
schedule.
Next Association Meeting is at South Rawdon UBC
on November 6
Next Council meeting will be February 26, 2005
at Acadia Divinity College
Respectfully Submitted
Wayne Merrill, Clerk
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